Reducing Excess Paper Usage
Reducing the amount of excess paper use is a simple way to increase your environmental
impact. These strategies from your local Xerox Partner will not only reduce waste,
they will also reduce cost.
Paper Cost Adds Up
On average, office employees consume over 10,000 pages per year each. This costs
companies an average of $15,000 per employee. 1
Simple Paper Reducing Strategies Include:
Duplex Printing
Duplex Printing is the simplest and most immediate paper and cost cutting strategy
to implement. Most multifunction systems and some network printers feature duplex
printing and copying that prints on both sides paper. Set you devices default
to duplex printing today, and save up to 50% of paper use and cost.
Private Printing
Most multifunction systems and some printers have a private printing feature.
This feature holds print jobs at network printers until the user walks up and
enters a personal identification number, eliminating “forgotten” print jobs. If
nobody claims the job, it can simply be deleted from the print queue after a certain
amount of time.
Use Print Setup and Print Preview
Many print jobs end up including extra pages that might only have one line on
the last page, particularly in printed emails or web pages. Before sending the
print job, simply select the pages you want to print. If you only need the first
page, choose to print “current page” only. If this saved just five pages per employee
each day, an office with 100 employees would save 125,000 pages per year.
Print Forms on Demand
Many business forms are printed in bulk. Because these forms are pre-printed,
these forms often become obsolete before they are used. Electronic forms technology
allows you to print forms on demand, allowing you to print completed forms on
any printer or multifunction system in your office, eliminating the usage and
cost of pre-printed forms.
Don’t Fax, Scan-to-Email Instead
Scan-to-email features on new multifunction systems allow you to send scanned
documents as PDF email attachments. This is an environmentally-friendly alternative
to faxing since the document is not automatically printed at the receiving end.
The recipients receive the data in a more secure form and decide if it needs to
be printed, forwarded, or simple viewed.
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